AI workforce management for hotels on Host PMS.
HotelCadence is workforce software for hotels: it forecasts how busy each department will be, hour by hour, builds the roster to match, records worked hours and prepares payroll. It reads the bookings already in Host PMS and turns them into forecasts per department and draft rosters your managers approve. Hotels cut 6–12% of labor cost while guest service holds. HotelCadence only reads from Host PMS; it never changes anything there.
Calculate your labor savings →Book a demo with your own Host data
Host Hotel Systems · vendor website: hostpms.com ↗
Algarve, 250-room resort: one week of F&B demand Host PMS already saw
A resort rostered eight breakfast servers every morning. Saturday changeover days with 420 covers queued guests at the buffet while Tuesday's 190 covers paid for four servers who polished cutlery. The arrival and departure mix that predicted both was already in Host PMS.
The data behind this chart
| Day | Staff required (from Host PMS) | Current flat roster | HotelCadence draft |
|---|---|---|---|
| Mon | 5 | 8 | 5 |
| Tue | 4 | 8 | 4 |
| Wed | 4 | 8 | 4 |
| Thu | 5 | 8 | 5 |
| Fri | 7 | 8 | 7 |
| Sat | 10 | 8 | 10 |
| Sun | 8 | 8 | 8 |
Worked example, figures indicative, 250-room resort.
Put your own numbers on this → the calculator takes two minutes and needs no email, or see pricing first.
The workforce management layer on top of Host PMS
Three modules on one connection, measured against your own starting point. Labor runs 32.4% of hotel revenue (CBRE, 2023 data, US benchmark); demand-matched scheduling recovers 6–12% of it (Unifocus 6-8%, 2024; Gartner 10-20%).
AI demand forecasting
Arrivals, departures and restaurant covers forecast per department, per hour, from the live bookings in Host PMS.
How forecasting works →AI staff scheduling
Draft rosters at the lowest cost that still meets your service standard; managers approve every schedule.
How scheduling works →PMS data insights
Revenue, labor cost and productivity per property on one live screen, straight from Host PMS.
See the insights →Go live in three steps
HotelCadence only reads · counts and dates only, no guest names or payment details · your Host administrator can switch it off at any time.
- 1
Authorize read-only access
Your Host Hotel Systems contact switches on the connection for the properties you start with, or we set up a scheduled export together where the connection is not licensed. HotelCadence only reads; it never changes anything in Host PMS.
- 2
Load history and check accuracy
HotelCadence loads up to two years of booking history from Host PMS and checks its daily and hourly forecasts per department against what your hotel recorded, so accuracy is proven on your own numbers before anyone rosters against it.
- 3
Go live and measure
Forecasts refresh as bookings change, and draft rosters flag shifts that no longer match demand. Managers approve every roster, and you measure results monthly against the starting point you agreed.
Host PMS integration questions, answered
How long does a Host PMS integration take?
The one step that sets the pace is your Host administrator switching on the connection; loading history and checking forecast accuracy run alongside it. The connection is part of onboarding, and we confirm how your installation connects before you commit to anything.
Which Host systems does HotelCadence connect to?
Host PMS is the property management system from Host Hotel Systems in Lisbon, the software a hotel front desk uses to hold bookings, arrivals, departures and guest segments, and the system HotelCadence reads to forecast demand per department. Host PMS connects live or through a scheduled export, agreed with you before any commitment. Arrivals, departures, guest segments and group bookings feed the forecast per department.
We run multiple outlets, banquets and a spa, can you staff more than rooms?
Yes. Occupancy, arrivals and covers drive per-department forecasts: front office, housekeeping, each F&B outlet, stewarding, spa. Every department gets its own hourly demand line and its own draft roster, approved by its own department head.
Does HotelCadence change anything in Host PMS?
No. HotelCadence only reads. Rates, bookings, guest profiles and group bookings in Host PMS are never touched. Forecasts and draft rosters live in HotelCadence, where managers review and approve them.
Where does our data live, and what about guest privacy?
HotelCadence needs counts, dates, rates and guest segments, never guest names or payment details. Data is hosted in your region, with Singapore as the default for Asia-Pacific and dedicated options for chains of 10 or more properties.
Part of our group runs OPERA Cloud, Mews or Shiji, can one roll-out cover both?
Yes. Each property connects through its own system, Host PMS here, OPERA Cloud, Mews, Cloudbeds or Shiji elsewhere, and the whole group rolls up into one view with the same per-department, per-hour forecasts and one measurement method. See the hotel chain software page for the group layer.
The calculator takes 2 minutes, no email needed · the demo runs on your live bookings · no obligation.