AI workforce management for hotels on Hotelogix.
HotelCadence is workforce software for hotels: it forecasts how busy each department will be, hour by hour, builds the roster to match, records worked hours and prepares payroll. It reads the bookings already in Hotelogix and turns them into forecasts per department and draft rosters your managers approve. Hotels cut 6–12% of labor cost while guest service holds. HotelCadence only reads from Hotelogix; it never changes anything there.
Calculate your labor savings →Book a demo with your own Hotelogix data
Hotelogix · vendor website: hotelogix.com ↗
Goa, 68 rooms: housekeeping staffed to the weekend charter wave
A beach resort rostered housekeeping flat at five a day. Quiet midweek burned paid hours while the Saturday charter turnover needed eight and ran on late rooms and overtime. The departure counts predicting all of it, OTA and charter blocks alike, were already in Hotelogix.
The data behind this chart
| Day | Staff required (from Hotelogix departures) | Current manual roster | HotelCadence draft |
|---|---|---|---|
| Mon | 4 | 5 | 4 |
| Tue | 3 | 5 | 3 |
| Wed | 3 | 5 | 3 |
| Thu | 4 | 5 | 4 |
| Fri | 6 | 5 | 6 |
| Sat | 8 | 5 | 8 |
| Sun | 7 | 5 | 7 |
Worked example, figures indicative.
Put your own numbers on this → the calculator takes two minutes and needs no email, or see pricing first.
The workforce management layer on top of Hotelogix
Three modules on one connection, measured against your own starting point. Labor runs 32.4% of hotel revenue (CBRE, US benchmark); demand-matched scheduling recovers 6–12% of it.
AI demand forecasting
Arrivals, departures and covers forecast per department, per hour, from the live bookings in Hotelogix.
How forecasting works →AI staff scheduling
Draft rosters at the lowest cost that still meets your service standard; managers approve every schedule.
How scheduling works →PMS data insights
Revenue, labor cost and productivity per property on one live screen, straight from Hotelogix.
See the insights →Go live in three steps
HotelCadence only reads · counts and dates only, no guest names or payment details · your Hotelogix administrator can switch it off at any time.
- 1
Approve read-only access
Your Hotelogix administrator switches on a secure connection that only reads from the admin console, limited to the properties you start with, a short task our onboarding team guides. You can switch it off at any time. HotelCadence never changes anything in Hotelogix.
- 2
Load history and check accuracy
HotelCadence loads up to two years of booking history from Hotelogix and checks its daily and hourly forecasts per department against what your hotel recorded, blended with signals like festivals, charter seasons and day of week.
- 3
Go live and measure
Forecasts refresh as bookings change, including short-lead OTA bookings, and draft rosters flag shifts that no longer match demand. Managers approve every roster, and you measure results monthly against the starting point you agreed.
Hotelogix integration questions, answered
How long does a Hotelogix integration take?
Hotelogix is a cloud property management system, the software a hotel front desk uses to hold bookings, arrivals, departures and charter blocks, and the system HotelCadence reads to forecast demand per department. Your Hotelogix administrator switches on the connection; most of the setup is loading booking history and checking the forecast against your own numbers. The connection is part of onboarding.
We are a 60-room independent, is HotelCadence too big for us?
No. The subscription is from US$6 per scheduled employee per month, with no long-term contract. An independent mis-staffing 6-12% of its labor line tends to leak more than that in a quarter; the hotel labor savings calculator puts a number on it before you talk to anyone.
We run a small chain on Hotelogix multi-property, does that roll up?
Yes. Hotelogix multi-property groups connect on one connection, each property gets its own per-department forecasts and draft rosters, and the group rolls up into one view with one measurement method. See the hotel chain software page for the group layer.
Does HotelCadence write anything back into Hotelogix?
No. HotelCadence only reads. Rates, reservations and guest profiles in Hotelogix are never touched. Forecasts and draft rosters live in HotelCadence, where your managers review and approve them.
Where does our data live, and what about guest privacy?
HotelCadence reads counts, dates, rates and guest segments, never guest names or payment details. Data is hosted in your region, with Singapore as the default for Asia-Pacific.
The calculator takes 2 minutes, no email needed · the demo runs on your live pickup · no obligation.